CONSTITUTION

                                                                          and by-laws of the

                  UTAH INTERSCHOLASTIC ATHLETIC

                    ADMINISTRATORS ASSOCIATION

                                                                            (Last revised April 8, 2006)

 

                                                                                ARTICLE I      NAME

SECTION ONE:             Name

 

                        1)         The name of this organization shall be the Utah Interscholastic Athletic Administrators Association.  (UIAAA)

 

                                                                             ARTICLE II    PURPOSE

 

SECTION ONE:             Purpose

 

            The purpose of this organization shall be:

 

                        1)         To foster higher standards of professional proficiency and ethics in the field of activities administration.

 

                        2)         To establish a closer working relationship with related professional groups.

 

                        3)         To represent, professionally, all high school administrators both statewide and nationally.

 

                        4)         To provide opportunities for continuing study of the best practices in the field of activities administration.

 

                        5)         To promote high standards of achievements and ethics in inter-scholastic activities.

 

                        6)         To promote goodwill and fellowship among the athletic and activities administrators of the state of Utah.

 

                        7)         To provide a link between high school athletic and activities administrators and the Utah High School Activities Associations.  (UHSAA)

 

                                                                             ARTICLE III    OFFICERS

 

SECTION ONE:             Officers

 

                        1)         The officers of the UIAAA shall be a President, Past President, President-Elect, Executive Director, LTP Coordinator, and Liaison to the National Interscholastic Activities Association (NIAAA).  The officers form the UIAAA Board of Directors.

 

SECTION TWO:             Duties of the President

 

                        1)         The President shall preside at all meeting of the association as the chief executive officer.

 

                        2)         The President shall have the power to appoint special committees for the purpose of achieving the objectives of the association.

 

                        3)         The President shall be the chairman of the Athletic Directors Advisory Council (ADAC).

 

                        4)         The President shall be the chief financial officer responsible for receipt and disbursement of funds as authorized by the Board of Directors.  A financial report shall be given as a routine order of business at all open meeting.

 

                        5)         In the event of an emergency, the President may call a special meeting of the Board of Directors to take any action necessary in the interests of the Association and in accordance with the Constitution and By-laws.

 

                        6)         In the event the position of the President is vacated, the Past President shall assume this position and a new Past President shall be appointed by the Board of Directors.

 

SECTION THREE:         Duties of the President-Elect

 

                        1)         The President-Elect shall perform the duties of the President in his/her absence or inability to act.  The President-Elect shall assist the President in any matters necessary.

 

                        2)         The following year, the President-Elect shall assume the Presidency of the UIAAA and the President shall become the Past President.

 

                        3)         In the event the position of President-Elect is unable to complete his/her term of office, this position will be filled by appointment from the Board of Directors.

 

SECTION FOUR:           Duties of the Past President:

 

                        1)         The Past President shall act as an officer in the UIAAA.

 

                        2)         The Past President shall act as a member of the Board of Directors and ADAC.

 

                        3)         The Past President shall act as an immediate advisor to the President.

 

                        4)         In the event the position of Past President is vacated, the Board of Directors will appoint a new Past President to fill that vacancy for the remainder of that term of office.

 

                        5)         The Past President shall conduct meeting in the absence of both the President and the President-Elect.

 

SECTION FIVE:             Duties of the Executive Director

 

                        1)         The Executive Director shall be the chief correspondence officer, being responsible for all such written records, minutes, records of financial expenditures, and proceeding of the UIAAA.

 

                        2)         The Executive Director shall be appointed by the Board of Directors and ratified by the ADAC with the recommendation of a minimum three-year term of office.  Criteria for appointing an Executive Director are, computer and correspondence skills, record keeping ability, working knowledge of the UIAAA, proximity to the UHSAA office, etc.

 

3)         The Executive Director shall be the financial officer responsible for receipt and disbursement of funds as authorized by the Board of Directors.  A financial report shall be given as a routine order of business at all open meeting.

 

4)         The Executive Director shall be responsible for organizing and administrating the state conference.

 

5)         The Executive Director, or his/her designee, shall be the liaison between the UIAAA and the Executive Committee of the UHSAA.

 

SECTION SIX:                           Duties of the NIAAA Liaison:

 

                        1)         This position shall be appointed by the Board of Directors and ratified by the ADAC with the recommendation of a minimum three-year term of office.

 

                        2)         To report to the Board of Directors and ADAC all pertinent matter received from the NIAAA and to be a reference and integral member of the Board of Directors, with full voting privileges.

SECTION SEVEN:         Duties of the LTP Coordinator:

 

1)                   This position shall be appointed by the Board of Directors and ratified by the ADAC with the recommendation of a minimum three year term of office.

2)                   To report to the Board of Directors and ADAC all pertinent matter received from the LTP program and to be a reference and integral member of the Board of Directors, with full voting privileges.

3)                   Shall be responsible for the make-up and implementation of a Leadership Training Strategic Plan for Utah.

 

 

SECTION EIGHT:           Rotation of Officers:

 

                        1)         The rotation of officers shall take place at the end of the Association’s fiscal year.  The rotation shall be from President-Elect to President to Past President, with an election for President-Elect to be held annually in the spring.

 

                                                                 ARTICLE IV      BOARD OF DIRECTORS

 

SECTION ONE:             Membership

 

                        1)         The Board of Directors of the UIAAA shall be comprised of President, Past President, President-Elect, Executive Director, LTP Coordinator and NIAAA Liaison.  Each of these members shall have one vote on all voting procedures of UIAAA business. .

 

SECTION TWO:             Legislative action

 

                        1)         The Board of Directors shall act on all matters pertaining to membership and legislation in accordance with the Constitution.

 

SECTION THREE:         Quorum

 

                        1)         A quorum shall consist of three voting members of the Board of Directors and any action taken shall be based on a simple majority vote.  Tie votes shall be broken by the President

 

                                                                         ARTICLE V     MEMBERSHIP

 

SECTION ONE:             Eligibility

 

                        1)         The UIAAA shall open membership to all athletic and activities administrators and/or any other persons responsible for activity programs in the schools of Utah.

 

SECTION TWO:             Applications for membership:

 

                        1)         Application for membership shall be accepted by the Board of Directors when accompanied by the annual dues and upon receipt of such fee, the membership shall be considered active.

 

SECTION THREE:         Active members

 

                        1)         Active members whose dues are paid and who are in good standing shall have privileges of membership.

 

SECTION FOUR:           Joint memberships

 

                        1)         Membership of UIAAA will be members of the NIAAA.

 

SECTION FIVE:             Voting privileges

 

                        1)         Only those active members are eligible to cast a vote on association matters at the annual business meeting in the spring of the year.

 

SECTION SIX:   Honorary members

 

                        1)         Honorary memberships may be voted by the Board of Directors as they see fit.  There will be no fee nor will there be any voting privileges assigned to this type of membership.

 

SECTION SEVEN:         Association year

 

1)                   The association’s fiscal year shall begin July 1st and end on June 30th.

 

2)                   The association’s membership year shall begin January 1st and end on December 31st.

 

 

SECTION EIGHT:           Retired Members

 

                        1)         Retired Members are considered active members of the association.  Retired membership dues shall not exceed 75% of the regular dues.

 

                                                                            ARTICLE VI    MEETINGS

 

SECTION ONE:             UIAAA Conference

 

                        1)         One annual UIAAA State Conference shall be scheduled. The date of this conference shall be set by the Board of Directors.

 

SECTION TWO:             Regular meetings

 

                        1)         The regular meeting schedule for the Board of Directors and the ADAC shall be set by the President after conferring with the calendar of the UHSAA.  This meeting schedule must be approved by the Board of Directors.

 

SECTION THREE:         Special meetings

 

                        1)         In the event of an emergency, a special meeting may be called by the President, subject to approval by the Board of Directors, or called by the Board of Directors to take any action necessary in the interests of the UIAAA and in accordance with the Constitution and By-laws.

 

                                                          ARTICLE VII   ELECTIONS AND APPOINTMENTS

 

SECTION ONE:             Election to Board of Directors

 

                        1)         Nominations for President-Elect to the Board of Directors shall be made by the Board of Directors and must be ratified by the ADAC.  The person nominated must be a current member of the ADAC or have been a previous member of the ADAC.

 

                        2)         Election ballots are given to all active members present at the Annual Business Meeting in the spring of the association year.

 

SECTION TWO:             Special election

 

                        1)         If a member of the Board of Directors cannot fulfill their term, the Board of Directors will have the option to appoint or call a special election to replace this member.

 

SECTION THREE:         Presidential appointments

 

                        1)         The President shall appoint such committees and/or committee chairpersons as are essential to sound functioning.

 

 

 

 

SECTION FOUR:           Transfer of offices

 

                        1)         Transfer of offices shall be made as orderly as possible at the beginning of the association’s fiscal year.  Incoming officers should be advised of the current business and receive all necessary records from the corresponding outgoing officer.

 

                                                                               ARTICLE VIII    ADAC

 

SECTION ONE:             Name

 

                        1)         The name of this organization shall be the Athletic Directors Advisory Council (ADAC).

 

 

 

SECTION TWO:             Definition

 

                        1)         The ADAC shall consist of one representative from each region of the UHSAA, and a representative from the retired members, selected by the Board of Directors of the UIAAA.  In addition to the Board of Directors these representatives form the legislative arm of the UIAAA.

 

SECTION THREE:         Purpose

 

                        1)         This organization functions as a service to the UHSAA Executive Committee to help in the administration of the affairs of all the activities in Utah high school that are recognized by the UHSAA.  The ADAC acts as a liaison between coaches associations and the UHSAA.

 

SECTION FOUR:           Aims and Objectives

 

                        1)         To serve as a liaison between coaches associations and the UHSAA.

           

                        2)         To provide a legislative process and preliminary screening method which will avoid unnecessary and unrealistic proposals from activities associations to the UHSAA.

 

                        3)         To work for unification among the coaches, athletic directors, and the UHSAA.

 

                        4)         To provide for better communication among coaches, athletic directors, and the UHSAA.

 

                        5)         To work for coordination among activities and to avoid conflicts among the activities.

 

                        6)         To work in a problem-solving capacity for the UHSAA is administrating and officiating the recognized Utah high school activities.

 

                        7)         To provide any other service as requested by the UHSAA staff or the Board of Directors of the UIAAA.

 

 

SECTION FIVE:             Membership

 

                        1)         Membership in the ADAC shall include the following:

                                                A)         One representative from each of the UHSAA region as described in Article 8, Section 2.

B)         The Board of Directors of the UIAAA.

                                                C)         One member from the retired members group.

 

 

 

 

SECTION SIX:   Term of office

 

                        1)         Region representatives shall serve three years.  At least one, but no more than two, region representatives shall be appointed every year, from each classification.

 

 

SECTION SEVEN:         Meetings

 

                        1)         Regular meetings shall be at least every other month and scheduled one to two weeks prior to the regular UHSAA Executive Committee meeting.  It is recommended that the meetings be held at the UHSAA Building.

 

 

SECTION EIGHT:           Notification

 

                        1)         All members of the ADAC shall be notified at least seven days in advance of any regular meeting of the Council.  The President of the UIAAA Board of Directors shall make this notification, and also make known to all associations of coaches the meeting schedule for the Council for the year.

 

 

SECTION NINE:             Council Procedure

 

                        1)         Persons representing a particular region or coaches association may request to be placed on the agenda by contacting their region representative or any member of the ADAC, who will forward this request to the President for agenda purposes.

 

            2)         Items to be presented to the ADAC shall include:

                        A) A brief description of the proposal

                        B) The rationale for the proposal

                        C) The poll of the coaches on the proposal.

                        D) Information on any cost impact the proposal would have.

                        E) Specific recommendation.

 

                        3)         A quorum shall consist of the members present at a regular meeting.  In the event a special meeting is called, a quorum will consist of at least fifty percent of the Council’s member.

 

                        4)         A majority of the quorum must agree with the proposal before it may be presented to the UHSAA Board of Directors.

 

                        5)         All members must abide by the decisions of the Council and the Board of Directors of the UIAAA.  Those members of the ADAC who are not in attendance are to be considered unanimously in favor of the actions, decisions, and reports of the ADAC.

 

                        6)         The proposal presenter shall have the right to appeal to the UHSAA Executive Committee any decision of the ADAC.

 

                        7)         The ADAC shall report to the UHSAA Executive Committee at their regular or special meetings on any and all actions taken by the Council.  The Executive Director, or his/her designee, shall have this responsibility for this action.

 

SECTION TEN:              National Federation Business

 

                        1)         The NIAAA Liaison will be responsible for encouraging completion of all questionnaires received from the National Federation of State High Associations or the NIAAA.

 

 

 

                                                              ARTICLE IX     CONSTITUTIONAL REVISION

 

 

SECTION ONE:             Revisions to the Constitution

 

                        1)         Any revisions to the Constitution shall be recommended by the Board of Directors and ratified by 2/3 vote of the ADAC, and by a majority vote by the general membership at the annual business meeting.

 

2)         Revisions may be proposed by the Board of Directors, ADAC, or by petition of thirty (30) active members.  This petition must be presented to the Board of Directors prior to any regular meeting.

 

                                                                              ARTICLE X    AWARDS

 

SECTION ONE:                         UIAAA Awards

 

                        1)         Each year at the annual UIAAA State Conference the general membership will be given the opportunity to nominate candidates for state awards.

 

                        2)         Nominations are to be submitted on the “Official Awards Nominating Form” given to each member upon registering at the State conference.  Only UIAAA members can nominate for an award.

 

                        3)         Nominating forms are to be submitted to a member of the Board of Directors no later than May 1st of the current calendar year.

 

3)                   All nominations will be screened and selected by the Board of Directors and ratified by the ADAC.

 

SECTION TWO:             Award Categories

 

                        1)     UIAAA Awards Categories:

                                                A)         “Athletic Director of the Year” Nominee must be a current Athletic Director and member of the UIAAA.

                                                B)         “Distinguished Service Award” Nominee comes from outside the field of Athletic Administration.  This award may or may not be given every year.

                                                C)         “Meritorious Service Award” Nominee comes from within the field of Athletic Administration.  This award may or may not be given every year.

                                                D)         “Administrator of the Year Award” Nominee must be a current or retiring Administrator.

                                                E)         “Past President Award” This award is given annually to the outgoing Past President of the UIAAA.

 

            2)     NIAAA Awards categories:

                                                a)         “NIAAA State Award of Merit”

 

                                                b)         “NIAAA 15-20-25-30 year Certificate of Merit” Recipient must have been a NIAAA member for designated years of service.

 

c)                   Any other NIAAA awards that justify a nominee by the UIAAA Board of Directors

 

d)                   “NIAAA Distinguished Service Award”

 

e)                   “NFHS Citation”